Burlington Staff Recommending Shortlisting Applicant List in City's Public Appointment Process

Dec 3

Written By

Next week, a Clerks Department report is coming to the Dec. 10 Corporate Services, Strategy, Risk and Accountability (CSSRA) Committee meeting asking committee members to waive the rules for appointing citizens to committees to allow for applicants during the fall 2020/winter 2021 recruitment to be shortlisted for interviews.Background:The current Council, Boards and Committees Appointment to Boards and Recruitment of Citizens for Committees corporate policy (Public Appointment Policy) has been in place since 2012 (attached as Appendix A). Through the advisory committee review conducted in 2019 and 2020, this policy has been flagged for review. Staff are currently in the process of conducting the review and an updated policy will be presented in 2021.Based on feedback from participants during the 2018/19 recruitment and from the mini recruitment held during the spring/summer of 2020 for Accessibility Advisory and Heritage Advisory members, staff are proposing to pilot a shortlisting process.

After the recruitment period ends, all applications will be sorted and packaged by committee of interest.
The nominating panel, consisting of the Chair/Vice-Chair, Staff Liaison, Councillor Liaison, and Committee Clerk will review their respective committee package containing all related expressions of interest.
The nominating panel will review the applications based on the committee’s terms of reference and using their committee knowledge and experience.
The nominating panel will convene to review applications, and by consensus determine a shortlist of candidates.
Once a shortlist is developed the nominating panel will direct the Committee Clerk to schedule interviews.
A summary of all applicants will be provided to Council when the recommendation from the nominating panel is received and a final decision of Council on appointments is rendered.

The staff recommendation is to:

Waive the rules of the Council, Boards and Committees Appointment to Boards and Recruitment of Citizens for Committees corporate policy to allow for applicants during the fall 2020/winter 2021 recruitment to be shortlisted for interview purposes as described in clerks department report CL-24-20.

To read the full staff report and appendix, please click these links:

How to Delegate/Provide Feedback:To delegate virtually at this meeting, complete the online delegation registration form at www.burlington.ca/delegate or submit a written request by email to the Clerks Department at clerks@burlington.ca by noon on Dec. 7. All requests to delegate must contain a copy of the delegate’s intended remarks that will be circulated to all members of committee in advance as a backup should any technology issues occur.If you do not wish to delegate, but would still like to submit your feedback, please email your comments to clerks@burlington.ca. Your comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record.As always, you can watch a live webcast of the CPRM Committee meeting on Dec. 8 at burlington.ca/calendar and clicking the “LIVE” link that appears below the date of the meeting shortly before its 9:30 a.m. start time.RELATED LINKS:

—*Posted by John Bkila, Mayor’s Media and Digital Communications Specialist

Burlington Staff Recommending Shortlisting Applicant List in City's Public Appointment Process

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