Committee Recommendations Approved at Dec. 14 Burlington Council Meeting

At the Dec. 14 Burlington Council meeting, numerous recommendations were approved from the December cycle of committee meetings. Below are some of the highlights split up by committee.Click this link to go through the full post-meeting minutes for all recommendations that were approved at the Dec. 14 Regular Council meeting: Post-Meeting Minutes - Regular Meeting of Council_Dec14_2020; and the Dec. 10 Special Meeting of Council: Post-Meeting Minutes - Special Meeting of Council_Dec10_2020.There are also separate posts for Council approving:

• a motion asking the Province to make changes to business restrictions to increase fairness for smaller businesses during the pandemic closures and restrictions;
• Burlington Transit five-year business plan;
• an increase to low-income seniors property tax rebate for 2021 tax year

Minutes from the Environment, Infrastructure and Community Services (EICS) Committee, Community Planning, Regulation & Mobility (CPRM) Committee and Corporate Services, Strategy, Risk and Accountability (CSSRA) Committee meetings can be found under the “Related Links” header at the end of this post.HIGHLIGHTS:EICS COMMITTEE (Dec. 7)

• Post-Meeting Minutes - EICS_Dec07_2020

• METROLINX PRESENTATION — Mayor's Memo.Recommendation:

Receive and file Mayor's memo (EICS-C-04-30) sponsoring a delegation from Metrolinx regarding updates on Metrolinx projects in Burlington; andDirect the Director of Community Planning, Regulation and Mobility to bring comments back to the Council meeting of December 14 on the current Metrolinx proposal for Council endorsement.

Carried unanimously by Council.

• Memo from Metrolinx: EICS-C-04-20 Metrolinx MEMO to EICS Committee - DECEMBER 7 2020
• Memo from Mayor Meed Ward: EICS-C-04-20 MMW Memo Sponsoring Metrolinx Delegation
• Metrolinx presentation: EICS-C-04-20 Metrolinx On Corridor Program Presentation
• Memo from City staff: PL-59-20 Memo regarding Metrolinx presentation (EICS-C-04-20)

MAYOR MEED WARD’S TAKE:Thank you to Metrolinx for bringing this information to us. We should be endorsing something as a Council. I think it’s critical for projects like this going forward that Council takes a consolidated position whatever it may be so that it doesn’t become individual advocacy by a single body. • HALTON EQUITY & DIVERSITY ROUNDTABLE CHARTER ENDORSEMENT — Recreation Services Department ReportRecommendation:

Authorize the Mayor and Council to sign the Halton Equity and Diversity Roundtable Charter endorsement attached as appendix A of recreation services department report RS-13-20, on behalf of the Corporation of the City of Burlington in order to partner with others in support of an inclusive Halton Region.

Carried unanimously by Council.

• Staff report: RS-13-20 Halton Equity and Diversity Roundtable Charter endorsement
• Appendix - Charter Vision and Guiding Principles: RS-13-20 Appendix A - Charter

MAYOR MEED WARD’S TAKE:We know we have work to do on this. This is one more step in a journey that should never end. We have heard the adage ‘we’re all in the same storm, but not in the same boat’ — that not only describes the pandemic but also how people are living in our City. These are systemic issues, and having a public commitment displayed publicly is important. I support every member of Council signing this — that sends a very strong and clear message. We have seen this year egregious examples of racism, sexism, discrimination based on factors outlined in this Charter and report. It is unacceptable; it never will be in our City. Our work here isn’t over. I and other members of Council are in contact with groups in our community about what more we should be doing. • PROPOSED COUNCIL/COMMITTEE CHANGES — Mayor's Office Report.Recommendation:

• Approve the following Chair and Vice-Chair appointments:

COMMITTEE	CHAIR/VICE CHAIR
Environment, Infrastructure and Community Services (EICS) Committee	Chair:  Councillor Paul Sharman Vice Chair:  Councillor Kelvin Galbraith
Community Planning, Regulation and Mobility (CPRM) Committee	Chair:  Councillor Kelvin Galbraith Vice Chair:  Councillor Shawna Stolte
Corporate Services, Strategy, Risk and Accountability (CSSRA) Committee	Chair: Coucncillor Lisa Kearns Vice Chair:  Councillor Rory Nisan
Council Workshop	Chair:  Councillor Angelo Bentivegna Vice Chair:  Councillor Paul Sharman
Budget	Chair:  Councillor Rory Nisan Vice Chair:  Councillor Lisa Kearns
Planning Statutory Public Meeting	Chair:  Councillor Shawna Stolte Vice Chair:  Councillor Angelo Bentivegna

• Direct the City Manager, Mayor and City Clerk to plan and schedule Council Governance - education and training workshops with council for 2021-2022 as outlined in Mayor's Office report MO-09-20; and
• Refer the discussion of enhanced roles for the deputy mayor to the governance education and training workshops; and
• Approve the 2021-2022 Deputy Mayor Rotation as outlined in the memorandum dated December 14, 2020 from the Mayor Meed Ward (item 16.2)
  • With the following amendment:
    • April/May/June - 2022- Delete Deputy: Ward 3 Councillor and insert Deputy: Ward 4 Councillor in its place.
    • July/August/September 2022 - Delete Deputy: Ward 4 Councillor and insert Deputy: Ward 3 Councillor in its place.
• Receive and file the related environmental scan in appendix A to Mayor's Office report MO-09-20.

Carried unanimously by Council.

• Mayor's Office report: MO-09-20 Proposed Council and Committee changes for 2021
• Appendix: MO-09-20 Appendix A - Environmental Scan
• Mayor's Memo: MMW Memo re Deputy Mayor Rotation 2021 2022

MAYOR MEED WARD’S TAKE:This is about how we work together and how council members might step into an enhanced role of deputy mayor over and above what it currently is for this Council and future councils. One of the issues this report has identified that needs to be resolved is the continuity of operations piece — we don’t have it right now, to be blunt, and that’s not responsible governance and a risk for our City right now. CPRM COMMITTEE (Dec. 8)

• Post-Meeting Minutes - CPRM_Dec08_2020

• SIDEWALK WARRANT & LOCAL IMPROVEMENT BYLAW UPDATE — Transportation Services Department Report.Recommendation:Direct staff to amend By-law 4-2010 to remove reference to sidewalks and no longer apply local improvement charges to sidewalk infill projects.Carried unanimously by Council.

• Staff report: TS-16-20 Sidewalk Local Improvement By-law Update

MAYOR MEED WARD’S TAKE:I'm very supportive of this report and thank staff for bringing it forward. This is what it means to evolve as a city. What we saw happening was we’d put in a sidewalk in an area where residents didn’t want it and then we charged them for it because it was considered a service upgrade. The thinking has evolved on this. I completely support what staff is doing and it will make our conversations on future sidewalk installations easier. • COMMENTS TO MINISTRY OF NATURAL RESOURCES & FORESTRY (MNRF) and ENVIRONMENTAL REGISTRY OF ONTARIO (ERO) FOR THE BURLINGTON NELSON QUARRY EXTENSION — Community Planning Department Report.Recommendation:Endorse staff comments contained within Appendix ‘A’ of community planning department report PL-57-20 (‘City of Burlington – Objection Letter re: Burlington Nelson Quarry Extension’); andDirect the Director of Community Planning to forward ‘City of Burlington – Objection Letter re: Burlington Nelson Quarry Extension’ by courier and email to the Ministry of Natural Resources and Forestry (MNRF) and Applicant prior to the comment deadline; andDirect the Director of Community Planning to submit ‘City of Burlington – Objection Letter re: Burlington Nelson Quarry Extension’ to the Environmental Registry of Ontario (ERO) in response to ERO No. 019-2698 prior to the comment deadline; andDirect the City Clerk to forward Council’s resolution, subject to the endorsement of community planning report PL-57-20, to the Ministry of Natural Resources and Forestry (MNRF) and applicant; andDirect the City Clerk to forward community planning report PL-57-20 to the Joint Agency Review Team.Carried unanimously by Council.

• Staff report: PL-57-20 - Comments to MNRF and ERO for Nelson Quarry Extension
• Appendix: PL-57-20 Appendix A City objection letter to Nelson Quarry Extension

MAYOR MEED WARD’S TAKE:I thank our staff for this -- it was a monumental undertaking to get to us in short timeframes. There are negative impacts they’ve highlighted for the public, as well as 5 key areas, and upwards of 19 individual items that need to be addressed on this file. Thank you to staff for bringing this in short order. • UPDATE ON DOWNTOWN BURLINGTON UGC & MTSA SUPPLEMENTAL DISCUSSION PAPER — Community Planning Department Report.

Recommendation:

Direct the Director of Community Planning to provide comments to the Region and state Council's support and endorsement on the Downtown Burlington UGC and MTSA Supplemental Discussion Paper, upon Council approval on December 14, 2020.Carried unanimously by Council.

• Staff report: PL-59-20 Update on the Downtown Burlington Urban Growth Centre and MTSA Supplemental Discussion Paper

MAYOR MEED WARD’S TAKE:This has been quite a journey that started in end of 2018. Along the way there have been plenty of opportunity for engagement and more to come, another 6 months of this. This is supported by very solid planning, analysis and rationale. It’s fully aligned with Provincial policy. The future of growth is aligned along the rail corridor and with increased transit ridership. This change reflects that we’re continuing to grow and evolve in our community along our GO stations, while continuing to allow moderate and scaled growth in the downtown. Very pleased to see this. It’s in the right direction. CSSRA COMMITTEE (Dec. 10)

• Post-Meeting Minutes - CSSRA_Dec10_2020

• RISK GOVERNANCE STRATEGY — City Manager’s Office Report.Recommendation:

Approve the risk governance strategy as provided in Appendix A of City Manager’s office report CM-34-20; andApprove the City of Burlington’s enterprise risk governance and management policy as provided in Appendix B of City Manager’s office report CM-34-20.

Carried unanimously by Council.

• Staff report: CM-34-20 Appendix A - Risk Governance Strategy Presentation
• Appendix A - Staff presentation: CM-34-20 Risk Governance Strategy
• Appendix B: CM-34-20 Appendix B - Enterprise Risk Management Policy

MAYOR MEED WARD’S TAKE:I'm grateful to City staff for presenting how we’re going to identify risk at the City and how we’re going to address those risks. The most important thing for us is to start embedding risk into our budget decisions - determining what is acceptable risk and what measures we want to implement to mitigate risks. We do that for each of our service areas and budget discussions so that risk is informing everything that we do. RELATED LINKS:

• Post-Meeting Minutes - EICS_Dec07_2020
• Post-Meeting Minutes - CPRM_Dec08_2020
• Post-Meeting Minutes - Audit Committee_Dec09_2020
• Post-Meeting Minutes - CSSRA_Dec10_2020
• Post-Meeting Minutes - Special Meeting of Council_Dec10_2020
• Post-Meeting Minutes - Regular Meeting of Council_Dec14_2020

—*Posted by John Bkila, Mayor’s Media and Digital Communications Specialist