Committee Recommendations Approved at Sept. 28 Burlington Council Meeting

At the Sept. 28 Burlington Council meeting, we approved numerous recommendations from the September cycle of committee meetings. Below are some of the highlights split up by committee.Click this link to go through the full post-meeting minutes for all recommendations that were approved: Post-Meeting Minutes - Regular Meeting of Council_Sep28_2020.There are also separate posts for Council approving to:

• direct City Clerk to initiate public engagement on ranked ballots for 2022 Municipal Election
• request Halton Region exclude Clearview/Queen Mary/St. Matthews neighbourhood from Aldershot GO MTSA in Halton’s Official Plan Review

Minutes from the Environment, Infrastructure and Community Services (EICS) Committee, Community Planning, Regulation & Mobility (CPRM) Committee and Corporate Services, Strategy, Risk and Accountability (CSSRA) Committee meetings can be found under the “Related Links” header at the end of this post.HIGHLIGHTS:EICS COMMITTEE

• Post-Meeting Minutes - Environment, Infrastructure and Community Services Committee_Sep14_2020

• IMPERIAL OIL PIPELINE - CROSSING AGREEMENT — Capital Works Department Report.Recommendation:

Authorize staff to negotiate and the Mayor and Clerk to enter into a Crossing Agreement with Imperial Oil Limited, on behalf of the City of Burlington, and any necessary ancillary documents which set out the roles, responsibilities and obligations of the parties with respect to the Imperial Oil Limited, Waterdown to Finch Pipeline Project where it crosses City-owned rights-of-way and property, in a form satisfactory to the City Solicitor and with content satisfactory to the Interim Director of Capital Works and the Executive Director of Environment, Infrastructure & Community Services.

Carried unanimously by Council.

• Staff report: EICS-12-20 Imperial Oil Pipeline - Crossing Agreement

MAYOR MEED WARD'S TAKE:This is a replacement, not a new pipeline, and it will certainly make it safer for our residents in our rural area living in proximity to it. My role is not as a negotiator of this deal — once our legal staff is satisfied than I am too and will sign it as Mayor. • RESIDENTIAL DEEP ENERGY RETROFIT PILOT PROGRAM — Environment, Infrastructure and Community Services Department Report.Recommendation:

Authorize the Mayor and Clerk to enter into an agreement with the Centre of Climate Change Management at Mohawk College to project manage the development of a pilot home energy efficiency retrofit program to the satisfaction of the Executive Director of Legal Services; andApprove a budget of $182,000 for year one of this project from the Tax Rate Stabilization Reserve Fund; andDirect the Executive Director of Environment, Infrastructure and Community Services to report back to council within one year on the progress of the pilot program and confirm the budget request for year two.

Carried by a 5-2 majority vote by Council (FOR: Mayor Meed Ward & Counc. Galbraith, Kearns, Nisan and Sharman / OPPOSED: Counc. Stolte and Bentivegna)

• Staff report: EICS-18-20 Residential Deep Energy Retrofit Pilot Program
• Appendices:
  • EICS-18-20 Appendix A - Energy Retrofit Pilot Program Budget
  • EICS-18-20 Appendix B Municipal Summary

MAYOR MEED WARD'S TAKE:I supported what was in the staff report and am largely in favour of moving forward with this. The Region should be providing some funding and that may be a future request from us. We will continue to lead on this as a City. I do appreciate the Centre for Climate Change Management and the value of work they do. I truly believe this is the best partner for our City on this project and we can leverage the expertise that is there. We don’t have all the answers, but that’s why we need to take the first step here, to get those answers. The dollars may be huge, but it’s not money out the door that does not come back to us. This will be scalable to the amount of loans we can reasonably provide in a given year. CPRM COMMITTEE

• Post-Meeting Minutes - Community Planning, Regulation and Mobility Committee_Sep15_2020
• Post-Meeting Minutes - Community Planning, Regulation and Mobility Committee - Public_Sep22_2020

• BURLINGTON EC DEV GOVERNANCE REVIEW — City Manager's Officer Report.Recommendation:

Adopt the recommendations contained within Appendix A to city manager's office report CM-27-20 (MDB Insight Report pages 29-31); andDirect the City Manager to work with Burlington Economic Development to implement the recommendations and next steps outlined in the report.

Carried unanimously by Council.

• Staff report: CM-27-20 BEDC Governance Review
• Appendix: CM-27-20 Appendix A - BEDC Review Part A Final Report

MAYOR MEED WARD'S TAKE:We have come a long way from where the Burlington Economic Development Corporation board started. This is a continuing step in the journey of making this board more focused on business retention, attraction and growth. We have a great story to tell of why businesses should be here and we need to shout it from the rooftops and BEDC is certainly doing that. We are well along a great journey to keeping jobs and attracting jobs to our City. • PRE-APPLICATION DEVELOPMENT MEETING PROTOCOL — Community Planning, with Corporate Communications and Government Relations Departments Report.Recommendation:

Endorse staff implementation of the document titled Pre-application Community Meeting Protocol attached as Appendix A to community planning report PL-23-20, as amended, by modifying Appendix A to community planning department report PL-23-20 as follows:

• On page one, in the background section, add the words "the Mayor (or designate)", to the last sentence.
• Add the words "(or designate)" after "the Mayor" throughout the document.
• On page 3, in the section describing the distribution of meeting invitations, add "all of council" to get the notification.
• On page 3, at the end of the section describing notification, add new sentence "The city will review the notice and meeting design, in conversation with the Ward Councillor and the Mayor (or designate), before it is mailed to ensure it contains all relevant details".
• On page 4, in the section describing introductions at the meeting, add "any other council members present" also be introduced.
• On page 4, in the Guide to Planning Process section, add "city staff will indicate that residents can subscribe to the development webpage to receive notification when an application is received, any future public meetings, and other details".

Carried by a 6-1 majority vote by Council (FOR: Mayor Meed Ward & Counc. Galbraith, Kearns, Nisan, Stolte and Bentivegna / OPPOSED: Counc. Sharman).

• Staff report: PL-23-20 Development Review - Pre-Application Community Meeting Protocol
• Appendix:
  • PL-23-20 Appendix A - Pre Application Community Meeting Protocol
  • PL-23-20 Appendix B - Pre Application Public Consultation Guidelines
  • PL-23-20 Appendix C - Pre-Application Meeting Invitation

MAYOR MEED WARD'S TAKE:I’m very happy with how this has progressed since 2019 and since the initial memo I put on the floor a year ago. This has been a truly iterative and collaborative process to get us here today. These pre-application meetings are completely different from statutory public meetings where the public cannot ask questions of staff or the proponent. This protocol is here because of painful events in the past, Council’s commitment to engagement and because we believe public input improves development in our community and I believe the development community is just as passionate to bring forward appropriate projects as is this Council and the public. Residents have two votes, their councillor and Mayor, and they have an expectation that both are involved. The public want a collaborative approach to decision-making not a parochial one. • STATUTORY PUBLIC MEETING & RECOMMENDATION REPORT FOR 4103 PALLADIUM WAY — Community Planning Department Report.Recommendation:Approve the application made by Better Life Retirement Residence Inc. (c/o Design Plan Services), to permit the development of a six (6) storey long-term care facility and associated ancillary uses on the lands known as 4103 Palladium Way; andApprove the by-law to amend Zoning By-law 2020, rezoning the lands at 4103 Palladium Way from “BC1-319” to “BC1-505”, substantially in accordance with the draft regulations contained in Appendix B of community planning department report PL-20-20; andDeem that the proposed by-law will conform to the Official Plan of the City of Burlington and that there are no applications to alter the Official Plan with respect to the subject lands; andApprove the proposal by Better Life Retirement Residence Inc. to remove one (1) city-owned tree from the Palladium Way right-of-way in front of the property at 4103 Palladium Way, subject to the following:

1. The Owner shall obtain a Tree Permit and compensate the City of Burlington for the tree removal by providing compensation in an amount to be determined at the Site Plan stage; and
2. All associated costs with respect to the removal of the trees will be the responsibility of the Owner and the contractor hired to remove the trees will be approved to the satisfaction of the Executive Director of Capital Works.

Carried unanimously by Council.

• Staff report: PL-20-20 - 4103 Palladium Way Zoning By-law Amendment

MAYOR MEED WARD'S TAKE:This application will bring more jobs and more beds. The need is significant in Burlington. With respect to the relocation from the downtown, we would have loved to see them stay there, but they’re staying in the community -- that's the most important piece. This makes fine use of vacant land up in Ward 6, so I’m glad to see this application here. CSSRA COMMITTEE

• Post-Meeting Minutes - Corporate Services, Strategy, Risk and Accountability Committee_Sep17_2020

• 2021 BUDGET FRAMEWORK — Finance Department Report.Recommendation:

Receive and file finance department report F-45-20 regarding the 2021 budget framework; andTemporarily redirect the planned 1.25% increase to the dedicated infrastructure renewal levy for 2021 to the operating budget for 1 year to provide funding for one-time COVID-19 related financial impacts.

Carried unanimously by Council.

• Staff report: F-45-20 2021 Budget Framework
• Appendices:
  • Appendix A of F-45-20 - Multi Year Simulation
  • Appendix B of F-45-20 Senior Government Relief Programs

MAYOR MEED WARD'S TAKE:I’m not interested in service level reductions to reduce budget impacts. We’ve seen through COVID-19 that we’ve had to increase service standards to meet the challenges we’re experiencing. We need service enhancements and that needs to be our focus. I know it’ll be tough and I thank our finance staff for the work they’ve already done and will be doing on this budget. • ADVISORY COMMITTEE REVIEW — Clerks Department Report.Recommendation:

Approve in principle the committee definitions, and the assumptions outlined in clerks department report CL-17-20 with respect to advisory committees, to be incorporated in future clerks department policies; and

Disband the Citizen Advisory Committee Review Team, and receive and file the Review Team report dated January 6, 2020 attached as Appendix D to clerks department report CL-17-20; andDeem the Council resolution, passed on December 17, 2018 with respect to citizen committees, complete; andDirect the City Clerk to recruit for advisory committees to bring them to full complement, except for Burlington's Best.Carried by a 6-1 majority vote by Council (FOR: Mayor Meed Ward & Counc. Galbraith, Kearns, Nisan, Sharman and Bentivegna / OPPOSED: Counc. Stolte).

• Staff report: CL-17-20 Advisory committee review - public engagement and status update(1)
• Appendices:
  • CL-17-20 Appendix A Council Resolutions
  • CL-17-20 Appendix B Survey summary
  • CL-17-20 Appendix C Citizen Act Labs feedback and open feedback
  • CL-17-20 Appendix D Review Team's report

MAYOR MEED WARD'S TAKE:I believe that some of our advisory committees have worked extraordinarily well and continue to do so, and don’t need to change. Where we have committees we don’t hear from or that don’t have a clear mandate, some assistance through this review would help a great deal. Time-limited task forces do really well, we’ve seen. I also want to note there are many ways citizen engagement occurs in the city -- an advisory committee is but one opportunity. There are 19 different ways to reach me and citizens can speak to us monthly at these committee meetings. I have enormous respect for our City Clerk and his background on citizen engagement. I look forward to what that background will bring before us.RELATED LINKS:

• Burlington City Council Directs City Clerk to Initiate Public Engagement on Ranked Ballots for 2022 Municipal Election
• Burlington Committee Requests Region Exclude Clearview/Queen Mary/St. Matthews Neighbourhood from Aldershot GO MTSA in Halton’s Official Plan Review
• Groups can Apply for Halton Region Community Investment Fund 2021 Funding Envelope Starting Sept. 18
• Halton Regional Council Approves Amendments to Mandatory Mask Bylaw
• Post-Meeting Minutes - Environment, Infrastructure and Community Services Committee_Sep14_2020
• Post-Meeting Minutes - Community Planning, Regulation and Mobility Committee_Sep15_2020
• Post-Meeting Minutes - Community Planning, Regulation and Mobility Committee - Public_Sep22_2020
• Post-Meeting Minutes - Corporate Services, Strategy, Risk and Accountability Committee_Sep17_2020

—*Posted by John Bkila, Mayor’s Media and Digital Communications Specialist